Article 6235 | MIC Buzz
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MIC Buzz Jobs – Back Office Administrator

Back Office Administrator

Area: TBA

Our client requires a temporary member of start to ASAP

The successful candidate will have previous administration experience

The main duties are basic administration, filing, customer service.

Responsible for general office administration including raising and processing of Customer and Supplier invoices, processing in house payments and credit notes , banking and petty cash control and reconciliation. Also responsible for checking and approving duty/vat invoices and providing accountant with monthly and quarterly reports as and when required.




* All the admin background for both banks supervised by the office manager

* Invoicing and Factoring

* Open and sort mail

* Answer telephones

* Filing – all aspects of company filing

* Processing invoices and checking that pricing is correct before raising payment

* Record and process all Supplier invoices, check prices against purchase orders and refer any discrepancies to appropriate person for approval

* Match supplier invoices to relevant delivery notes on file to validate receipt of goods

* Processing new customer registrations

* Responsible for managing and balancing petty cash and entering receipts

* Checking company bills

* Customs – responsible for checking duty / vat invoices to ensure that the correct back up paperwork is available and the appropriate commodity codes have been used to ensure correct rate of duty is paid

* Bank Statements – check receipts against statements and enter details

* Back up for Office Manager as and when needed




* First rate listening, grammar, numeracy, comprehension, presentation and communication skills

* Gathering and sorting data

* Utilising computer applications

* Preparing budgets, business documents and reports

* Should possess at least a Bachelor’s Degree. Degree may be in any of the following areas: Management, Office Administration, Business Administration, Operations Management, or Commerce.

* Administrative duties: Processing incoming post, monitoring office supplies, processing supplier orders, organising the production and distribution of flyers, maintaining attendance records, arranging appointments, up loading content and providing general administrative back up as and when required.


Knowledge, skills and experience


* The role will demand excellent communication skills both written and verbal, in particular an excellent command of spoken and written English.
This role requires excellent organisational skills as well the ability to work under pressure and deal with potentially difficult situations in a firm, calm and polite manner.

* A degree of flexibility, tact, enthusiasm and resourcefulness is required to provide professional support to the whole office as well as the ability to handle confidential information.

* Previous experience in a similar role is essential as are excellent IT skills (Word, Outlook, Excel)


Please send expression of interests, CVs and enquiries  with a covering letter to

NB: All descriptions and information is subject to change without further notice. 


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